Accounting Alerts

SEC Notice on the Opening of SEC Express System and SEC Express Nationwide Submission

This Accounting Alert is issued to circulate the notice issued by the Securities and Exchange Commission (SEC) on May 21, 2020 in relation to the opening of the SEC Express System and the SEC Express Nationwide Submission (SENS).

Background

To enable the SEC to provide adequate services to its clients for the request of SEC documents and to maintain an organized and orderly filing of Audited Financial Statements (AFS) and General Information Sheet (GIS), the SEC will open the following services to the public starting June 1, 2020:

1. SEC Express System - for the request of SEC Documents (Plain/Authenticated copy) online and thru Call Center

2. SEC Express Nationwide Submission (SENS) - for the submission of SEC reportorial requirements thru Courier and/or Philippine Postal Corp.

Guidelines

The following measures are considered by the SEC to ensure the safety of the public against COVID-19:

1. Request for documents shall be done online and thru Call Center, Mondays to Fridays from 8:00 am to 5:00 pm. The Appointment System will still be suspended, and the public is not allowed to go to SEC Head Office to request for SEC documents. Delivery of documents shall be done 5 to 7 days after payment confirmation.

2. Submission of reportorial requirements (AFS and GIS) in hard copy must be in three (3) sets through the SENS. Filers will not be allowed to go to SEC Head Office or Satellite Offices to file their reports.

3. Companies with principal office address near any of the SEC Extension Offices (EO), shall file their reports to the nearest EO.

4. All Satellite Offices shall be temporarily closed for receipt of reports since all submissions shall be through SENS.

5. SEC shall continue to allow the submission of reports (AFS/GIS) through electronic mail (email) as stated in Memorandum Circular No. 10, series 2020 and SEC Notice dated April 8, 2020 under the following email addresses:

a. AFS - ermdfs1@sec.gov.ph, ermdfs2@sec.gov.ph

b. GIS - mlmliwanag@sec.gov.ph, mtdmabuyo@sec.gov.ph

c. Report of Non-holding of Election - cmdnotice@sec.gov.ph

6. Filers shall attach the Acknowledgment Confirmation from the above emails upon submission of the hard copy of AFS and GIS thru SENS for the reckoning date of receipt.

7. Filers may directly file their AFS and GIS thru SENS and follow the provision for the reckoning date of Receipt based on Memorandum Circular No. 18, series of 2020.

 

See attached SEC Notice for further details.