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Transfer Pricing Alert

Separate and Combined Transactions Approach

Transfer pricing compliance begins with a clear understanding of how related parties operate, beyond what is stated in their contracts. This involves identifying key economic characteristics of the transaction such as the functions performed, assets used, and risks assumed, and analyzing the true nature of their financial or business relationships. These elements form the basis for accurately delineating intercompany transactions, which is essential for applying the arm’s length principle.

In preparing transfer pricing documentation, it is also important to assess whether transactions should be grouped or separated. This decision depends on their economic substance, the rationale behind their structure, and the availability of reliable comparable for benchmarking.

Key Points

1. Analyze Actual Conduct

Transfer pricing analysis must consider how related parties actually behave, not just what is written in their contracts. It must clearly reflect the actual conduct and economic rationale behind the transaction. This ensures that the transaction reflects the true nature of the relationship and value creation.

2. Identify Economic Substance

It is essential to examine the functions performed, assets used, and risks assumed by each party. These elements help determine the real economic contribution of each entity involved in the transaction.

3. Evaluation of Separate and Combined Transactions

Transactions may be aggregated or segmented based on their economic interdependence and the feasibility of benchmarking. Ideally, the arm’s length principle should be applied on a transaction-by-transaction basis. However, there are often situations where separate transactions are so closely linked or continuous that they cannot be evaluated adequately on a separate basis.

The following transactions, among others, are generally more appropriately evaluated and analyzed together using the most appropriate arm’s length method:

a. Some long-term contracts for the supply of commodities or services

b. Rights to use intangible property

c. Pricing a range of closely linked products (e.g. in a product line) when it is impractical to determine pricing for each individual product or transaction.

d. Licensing of manufacturing know-how and the supply of vital components to an associated manufacturer

e. Routing of a transaction through another associated enterprise

f. Taxpayers using the portfolio approach as a business strategy (i.e., bundling certain transactions to earn an appropriate return across the portfolio rather than necessarily on any single product). Common examples include printers with cartridges and razors with blade

g. Transactions where it is standard industry practice to set one price for a combination of transactions (e.g., goods and the associated intangible property)

h. Transactions where quality data is reasonably expected to be available to set prices for separate transactions

On the other hand, the following related-party transactions, among others, which are usually contracted as a package, may need to be evaluated separately:

a. Licenses for patents, know-how, and trademarks

b. Provision of technical and administrative services

c. Lease of production facilities.

d. Sales and distribution

e. Repairs and maintenance

f. Regional services.

Ultimately, using either the group or separate transactions approach in applying the arm’s length principle is largely dependent on the nature of the different transactions, the conduct and characterization of the parties, the economic circumstances of the parties and the industry in which they belong, and the functions performed, assets owned, and risks borne by the parties, among others.

(Chapter III, [A.3.1] OECD Transfer Pricing Guidelines 2022, Revenue Audit Memorandum Order No. 1-2019)

To ensure compliance and withstand scrutiny, document intercompany transactions with contracts that reflect the parties’ economic intentions. Remember, delineation is not merely about separating transactions; it’s about achieving clarity and coherence in how they are understood and presented. A well-prepared transfer pricing documentation (TPD) should mirror the BIR’s audit mindset, anticipating questions and addressing them with precision. 

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