BIR suspends requirement for PTU for CAS/CBA

(Revenue Memorandum Circular No. 10-2020, February 6, 2020)

This Tax Alert is issued to inform all concerned on the suspension of the requirement for Permit-to-use (PTU) Computerized Accounting System (CAS), Computerized Books of Accounts (CBA) and components thereof.

Taxpayers with pending applications for Permit to Use CAS, CBA, and/or components thereof which were filed with the National Accreditation Board (NAB) and were assigned to the Technical Working Group (TWG), including those that have already undergone system demonstration, shall be allowed to use the said CAS, CBA, and/or components even without the PTU.

In lieu of the PTU, the TWG Secretariat of the taxpayer’s RDO shall issue an “Acknowledgement Certificate” within three days from submission of the following documents by the taxpayer:

  1. Accomplished and notarized Sworn Statement with attached Summary of System Description, Commercial Invoice/Receipts/Document Description, Forms/Records and Reports Specification, executed and signed by the taxpayer’s authorized representative, including the Special power of Attorney, Board Resolution, or Secretary’s Certificate stating such authority. Templates of the Sworn Statement and Summary are annexed to the RMO.;
  2. Sample print copy of system-generated Principal and Supplementary Receipts/Invoices as defined under Section 2 of Revenue Regulations (RR) No. 18-2012 showing compliance with RR No. 16-2018, if applicable; and
  3. Sample print copy of system-generated books of accounts such as but not limited to General Journal, General Ledger, Sales Journal, Purchase Journal, Inventory Book, Cash Receipts Book and Cash Disbursements Book reflecting the mandatory fields stated in RR No. 9-2009, if applicable.

To authorize the use of system generated receipts/invoices, the control number indicated in the “Acknowledgement Certificate” shall be indicated on the face of the principal and/or supplementary receipts/invoices to be generated from the systems.

All CAS, CBA, and/or components thereof used without the required PTU shall be subject to post-evaluation which may be done simultaneously with the audit of the taxpayer pursuant to a Letter of Authority (LOA).

In case of any system enhancement/modification and/or upgrade of CAS/CBA and/or Components thereof, a matrix showing the comparative changes of the current and upgraded system shall be submitted together with the letter notification to the TWG Secretariat of the RDO/LT Office.

The requirement to secure permit to use loose-leaf books of accounts/receipts/invoices is not covered by this suspension. Thus, taxpayers opting to use loose leaf books of accounts/receipts/invoices shall still secure the required PTU.

The circular shall take effect 15 days after publication in any newspaper of general circulation.