Adjustment of Deadlines for Submission of Annual Reports to the SEC and Other Announcements
This Accounting Alert is issued to circulate the recent notices issued by the SEC to adjust the deadlines for annual reports, announce the resumption of operations in the SEC Main Office, and the temporary closure of other SEC Extension Offices.
Adjustment of Deadlines for Annual Reports
Corporations shall strictly follow the filing schedule below based on their SEC registration numbers:
July 1, 2, 3, 6, 7, 8, 9, 10 : 1 and 2
July 13, 14, 15, 16, 17 : 3 and 4
July 20, 21, 22, 23, 24 : 5 and 6
July 27, 28, 29, 30 : 7 and 8
August 3, 4, 5, 6, 7 : 9 and 0
All corporations shall comply with the SEC's directive that submissions to the SEC Main Office shall be made through courier services, including express delivery services, or through registered mail using the SENS facility at https://sens.secexpress.ph/. Corporations may request for their return copies by including prepaid return envelopes with stamps or by availing of the queueing and round-trip services offered by express delivery service providers. Alternatively, they may request for plain or authenticated copies of their AFS through the SEC Express System at https://secexpress.ph/ two months after receipt.
Adjustment of Deadline for General Information Sheet
Corporations, which held their annual stockholders’ meetings during the Enhanced Community Quarantine and Modified Enhanced Community Quarantine in the National Capital Region, may submit their GIS until August 31, 2020, without incurring penalties. The submission of GIS also follows the same guidelines above.
Resumption of Operations in the SEC Main Office
The SEC Main office shall reopen on July 1, 2020 and shall resume accepting AFS and GIS primarily through the SENS facility, which allows for the submission of reports through courier or registered mail.
Alternative Modes of Filing
Corporations may continue sending the scanned copies of their duly signed and, if applicable, notarized reports through email at the addresses provided in the notice. The documents shall be considered received on the date reflected in the Acknowledgment Receipt that the Commission shall send through email. Accordingly, the printed copies may be submitted later or after the prescribed deadlines.
Submission to the SEC Extension Offices
Corporations headquartered outside the National Capital Region may continue filing their reports with the SEC Extension Offices, taking note of the following:
Temporary Closure of SEC - Tarlac Extension Office
The SEC - Tarlac Extension Office will be closed to the public starting Tuesday, June 30, 2020 until further notice. Corporations may still file their reports via email at email@example.com. For the time being, the public may send their queries, requests, and/or concerns to firstname.lastname@example.org or email@example.com.
Temporary Closure of SEC - Baguio Extension Office
The SEC - Baguio Extension Office will be closed to the public starting Tuesday, June 30, 2020 until Friday, July 3, 2020. Corporations may still file their reports via email at firstname.lastname@example.org.
Temporary Closure of SEC - Cebu Extension Office
The SEC - Cebu Extension Office will be closed to the public starting Monday, June 29, 2020 until the end of ECQ in Cebu City. For the time being, the public may send their queries, requests, and/or concerns to email@example.com or call (032) 416 9339 and (032) 253 5337.
Corporate Governance and Finance Department (CGFD) Office Closure
All investment companies, registered issuers of proprietary and non-proprietary shares/timeshares public companies, financing companies, lending companies, foundation, accredited microfinance NGOs and publicly listed companies under the supervision of the CGFD are advised that the CGFD office will remain closed from July 1 until July 3, 2020. For any submission or request, covered companies shall follow the guidelines in the following notices:
- Receiving and Filing of Reports, Letter and Requests, Issuance of Payment Assessment Form, Payment of Annual Fees, Request for Monitoring and Issuance of Monitoring Sheet, Submission of Hard/ Printed Copies of Documents
- Options for the Submission of Reports, Applications and Other Documents During the Effectivity of All Community Quarantine Imposed Due to COVID-19
See attached Accounting Alerts for further details.